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Attendance/Participation Reporting FAQ

Attendance/Participation Reporting FAQ

Why are instructors asked to report attendance?

CCCOnline's attendance reporting requirement helps to identify students who do not intend to actively participate in courses. The requirement meets federal guidelines for student attendance/participation in online courses. Students who do not demonstrate attendance during the term may be administratively unregistered from that course.  When instructors do not report attendance, students can inadvertently be dropped from the class.

What is considered “attendance” for CCCOnline?

Students who participate in one of the following ways during the first 15% of each enrolled course are considered in attendance. Instructors validate that a student is in attendance. Attendance must be an “an academically-related activity.” Examples include:

  • Posting a response to a discussion board
  • Submission of a critical thinking assignment
  • Submission of an academic assignment, examination, interactive tutorial, or computer-assisted instruction
  • Participation in on-line discussion about academic matters
  • Introductory post (typically for grading) where the student describes academic goals (what he or she hopes to learn in the class)
  • Other …

What if an assignment is due on the day of Census?

  • Instructors should check off the names of the students who have not received points for any graded activity, by 11:59pm, the day BEFORE census. 
  • Introductory discussion posts that are academic in nature (including Extra Credit points) and count toward a student’s total points DO count as a graded assignment.
    • If a graded assignment is due on this deadline listed above, please allow students the opportunity to fulfill the deadline requirements and report AFTER the assignment due date.
      • Please consider adjusting due dates in the future to being one day earlier.
      • If there are not any academic assignments due before census, please adjust the due dates as needed – or contact your Program Chair for guidance with necessary revisions.
      • If a student has not submitted at least one graded assignment, and the student has contacted you and you believe that the student will be active in the course, you do not need to record anything. These students will not be dropped.

What happens if an instructor reports a student by mistake?

  •  If students are reported in error, or a dropped student contacts you about re-enrolling, direct them to our attendance and re-enrollment policy page
  • Instructors are not authorized to approve a student to be re-enrolled.
  • Re-enrollment can impact a student’s financial aid status as well as their academic standing and the final decision on re-enrolling a student after census is made by the student’s home college.

For instructions on how to submit students for non-participation, see this KB article.

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